POLICIES

We have designed these policies to give you and your children the best possible experience and to allow us to efficiently and effectively administer all of your needs. We believe these policies are fair, and it is always our goal to be fair and treat you right. Please remember that we are a small business serving the community to the best of our ability. You are agreeing to our policies upon registering for any of our programs.

1. All Programs must be paid in full thirty (30) days prior to the first day of attendance or in accordance with available payment plans.

2. There are no refunds, credits, or make-ups. We do not guarantee transfers; however, if there is a camp at a later week that has availability, we will facilitate transfers on a case-by-case basis. Email camps@oldcityswimschool.com for all transfer requests.

3. Deposits are non-refundable. Any outstanding balance owed may be canceled with no charge or penalty with a minimum of 30 days notice of the commencement of the summer camp session.

4. Missed days will not be refunded or credited. 

5. Drop off is from 8:45 – 9:15 am. For an extra fee, there is an early drop-off option that starts at 8 am. 

6. All programs end at 3 PM. Our extended stay program provides pick-up as late as 6 pm. 

7. There is a late fee for late pick-ups. Late pick-up fees will be charged for each child picked up later than 3:15 PM (or 6 pm for extended-stay children). Late fees will be charged to your account at the rate of:

• $25 – 1st occurrence
• $50 – 2nd occurrence
• $100 – 3rd occurrence
• We reserve the right to unenroll your child from our programs after the 4th occurrence. 

8. We’re here to work with you. Things happen, schedules change, kids get sick and hurt. For our camps, if children are injured and unable to attend our camps because of an extended extreme physical impairment (broken bones, sprains, or stitches) we will consider a credit depending upon our enrollment numbers, lead time to the event, and injury. We do not give credits for cancelations made within 48 hours. Illnesses such as colds, fevers, viral infections or the like do not apply.  Acts of any god, weather-related cancelations, or simple mistakes with your schedule are also not reasons for refunds.  

9. We reserve the right to cancel or modify camps due to low enrollment.  This is a last resort, and we do this to ensure your athlete has an exceptional experience with other kids as our programming is geared and also to protect the integrity of our mission. We’ll be in touch early on and get your feedback before we make any decisions!

Terms & Conditions 

All children and parent or guardians understand that payment for all products, services and special programs is required in full at the point of sale and that all sales are final, all payments for products and services are non­refundable, and services are not transferrable. The minor participant and parent or guardian understand that Old City Swim School reserves the right to terminate enrollment in any program or membership at any time. If such termination is due, in the sole judgment of Old City Swim School, to the minor participant’s unsafe, disruptive, uncooperative, negligent, reckless or otherwise improper acts or omissions of, or violation of any policy or rule of Old City Swim School, the minor participant, and parent or guardian understand that all amounts previously paid will be forfeited.

WAIVER

All participants must sign a waiver. 

• The minor participant and parent or guardian represent that the minor participant below is physically capable of participating in exercise and other programming provided by Cheviot Heights, LLC (also known as “Old City Swim School”) and its directors, officers, members, employees, agents, affiliates, representatives, successors, assigns and instructors (collectively herein, “Old City Summer Camps”.) The minor participant and parent or guardian understand that physical exercise can be strenuous and subject to the risk of serious injury and further understand that no exercise/activity program should be undertaken without the consent of a medical doctor and they are responsible for undertaking to obtain such consent.
• The minor participant and parent or guardian agree that if the minor participant engages in any physical activity, or uses any Old City Swim School amenity, on the premises or off premises, including any sponsored Old City Camps event or camp, he or she does so ENTIRELY AT THE RISK OF THE MINOR ATHLETE AND PARENT OR GUARDIAN. Any recommendations for changes in diet are entirely the responsibility of the minor participant and parent or guardian and they will undertake to consult a physician prior to undergoing any dietary changes.
• The minor participant and parent or guardian agree that the minor athlete is voluntarily participating in the activities provided, directly and indirectly, by Old City Swim School and the use of facilities and premises provided and ASSUME ALL RISK of injury, illness or death.
• The minor participant and parent or guardian agree that Old City Swim School is not responsible for any loss of, or damage to, personal property.
• The minor participant and parent or guardian understand that the exercises provided by Old City Swim School may be extremely demanding and take full responsibility for knowing, monitoring and acting within their abilities and learning and incorporating any modifications or adaptations necessary to proceed with such activities in a safe and appropriate manner, under the direction of Old City Swim School or their own discretion.
• The minor participant and parent or guardian agree that Old City Swim School shall not be liable or responsible for any injuries to the minor participant which may occur as a result of (a) his or her use of all amenities and equipment provided by Old City Swim School on or off premises, and his or her participation in any activity, class, program or instruction, (b) the sudden and unforeseen malfunctioning of any equipment, on or off premises, (c) Old City Swim School’s instruction, training, supervision or dietary recommendations, and (d) his or her slipping and/or falling while in the facility, or on Old City Swim School’s premises, including adjacent sidewalk areas, or while participating in events, camps and activities on or off premises, while under the supervision of Old City Swim School.
• The minor participant and parent or guardian acknowledge that they have read this Waiver & Release and understand that it is a RELEASE OF ALL LIABILITY.
• The minor participant and parent or guardian expressly agree to release and discharge Old City Swim School from any and all claims, causes of action or judgments that may arise out of any of the events noted in numbers 1 through 7 above and they agree to voluntarily forfeit or waive any right that they may otherwise have to bring legal action against Old City Swim School for personal injury or property damage. To the extent that statute or case law does not prohibit release for ordinary negligence, this release applies to any ordinary negligence on the part of Old City Swim School.
• The minor participant and parent or guardian grant Old City Swim School permission to use the minor participant’s likeness in photograph and video in any and all of its publications and in any and all other media, in perpetuity, and for other use by Old City Swim School. The minor participant and parent or guardian will make no monetary or other claims against Old City Swim School for the use of such photograph and video.
• The minor participant and parent or guardian understand that payment for all products, services and special programs is required in full at the point of sale and that all sales are final, all payments for products and services are non­refundable, and services are not transferrable. The minor participant and parent or guardian understand that Old City Swim School reserves the right to terminate enrollment in any program or membership at any time. If such termination is due, in the sole judgment of Old City Swim School, to the minor participant’s unsafe, disruptive, uncooperative, negligent, reckless or otherwise improper acts or omissions of, or violation of any policy or rule of Old City Swim School, the minor participant, and parent or guardian understand that all amounts previously paid will be forfeited.
• The minor participant and parent or guardian agree to the policies set forth by Old City Swim School.

By signing this waiver and release, I acknowledge that I have read it and understand all of its terms. I agree that I am executing this waiver and release on behalf of myself and on behalf of the minor participant. I execute it voluntarily and with full knowledge of its significance. I expressly agree that this release shall be binding upon my heirs, executors, administrators and assigns. I am over 18 years of age and I am the parent or legal guardian of the minor participant.

HEALTH AND WELLNESS PRACTICES

For our families:

• Please perform your own health check at home each day before leaving for the gym or sending your child to school
• Keep children home if any family member is sick with any contagious illness, or if the athlete or anyone in their family has recently been exposed to someone who tested positive with COVID-19 
• Children who test positive for COVID-19 may return to the gym after the allocated time mandated by the CDC and state and local government 
• Keep children home if they present with a fever, viral infection, upper respiratory infection, vomiting, diarrhea, an eye infection, or a rash until these symptoms subside, unassisted by medications for 24 hours. Children with colds who cannot pick their heads up should be at home. Children coughing continuously should also be home. 

Enrollment in our programs means you consent to our policies and waiver, and agree to any fees that may be incurred or forfeited.